630.510.0415
511 Thornhill Drive, Suite B, Carol Stream, IL 60188
Tax Appointment Checklist

 

Common Appointment Checklists

If you own a business

 

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INCOME:

  • We need your Total Sales or Gross Receipts
  • Did you have any Returns or Allowances?
  • What was the Cost of your Goods Sold or Inventory Expense?
  • What was your ending inventory on hand at December 31stof the tax year?

EXPENSES:

  • What did your Advertising cost?
  • What was your mileage for “on the job” travel, which excludes commuting mileage?
  • During the year, what was the total miles driven on your vehicle?
  • What were your vehicle expenses (insurance, gas, oil, plates, repairs, city or village stickers, and car washes)?
  • Excluding your commute, what were your parking fees and tolls?
  • Did you pay any Commissions or Fees to others?
  • Did you have any Outside Services or Contract Labor? We need the total amounts paid, but also copies of any 1099’s that you Please note: If you paid anyone over $600 who is not incorporated and/or paid any attorney any amount, you are required to issue them a 1099 form.

Call us immediately if you need assistance with 1099’s.

  • Did you purchase any new equipment?
  • Do you provide any Employee Benefit Programs?
  • What did you pay for insurance coverage? We need the cost of each separate type of insurance (health, general liability, workman’s compensation, automobile and others).
  • Did you pay any interest on business loans or vehicle loans? The vehicle must be used in the
  • Did you rent real estate or equipment?
  • What repairs or maintenance to business property did you have during the year?
  • Did you purchase any shop supplies?
  • What were the laundry and/or the cleaning expenses of your business property?
  • Did you purchase any client gifts (limited to $25 per client)?
  • What were your business banking charges?
  • Did you purchase any uniforms?
  • What were your telephone (separate business lines) and cellphone expenses?
  • What was the cost of internet access?
  • Did you pay any taxes (payroll, sales, and/or real estate) or for any business licenses?
  • What was the cost of any legal and professional services?
  • Office expenses include supplies, postage, shipping, and freight Did you have any?
  • What travel expenses did you have? You must have a separate total for each type of expense (hotel, airfare, and rental car).
  • For travel per diem, we need dates and places you traveled
  • Meal expenses that are business related need to be split between local and
  • Did you pay any dues or subscriptions that are business related?
  • Did you have a payroll? We need all of the payroll reports and amounts
  • Do you maintain an office in your home? We can discuss what may or may not Please see the “Office in the Home” worksheet.

FIRST YEAR IN BUSINESS? Will also need:

  • What is the Kelly Blue Book value of your car or vehicle?
  • What was the starting value of your inventory?
  • What was the beginning value of your fixed assets and equipment?
  • What was the beginning and ending odometer reading on your vehicle?

MISCELLANEOUS ITEMS FOR CORPORATIONS:

  • What were your Accounts Payable at December31st?
  • What were your Accounts Receivable at December31st?
  • What were your Bank Account balances at December31st?
  • What were the balances of any Loans on December31st?

 

Office in the home

 

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Office in the Home Information:

  1. Compute the total area of your house in square feet (house area) _____________
  2. Compute the area of the house that is used exclusively for business (business area) ___________

House Expenses We Need:

  • What was the original cost of the house?
  • What was the cost of any improvements?
  • What mortgage or home equity loan interest did you pay for the year?
  • If you don’t own the home, what rent did you pay?
  • What real estate taxes did you pay?
  • Did you pay any association dues?
  • What did you pay for repairs to the home?
  • What did you pay to insure the home?
  • What did you pay for maid service?
  • What did you pay for landscapers and lawn care?
  • What did you pay for internet service?
  • What did you pay for electric, gas, water, and garbage?
  • Did you have any other expenses that relate to the house?

 

Partial Medical List

 

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MEDICAL EXPENSES:

Here’s a partial list of deductible expenses:

  • Equipment and supplies – You may deduct any expenses relating to back supports, crutches, and wheelchairs, to name a few items. Artificial limbs and eyes may be deducted. If you have impaired hearing, you may deduct hearing aids. Buying a wig may be deductible if it’s advised by a doctor for a patient’s mental health.
  • Dental services – Dental x-rays are considered preventive health measures and can be deducted. Other preventive health measures such as teeth cleanings, pulling teeth and applying crowns are deductible. More serious dental services like braces, oral surgery, and even dentures are deductible.
  • Professional services – Professional services covers the costs of specialists such as dermatologists, neurologists and OB/GYNs. Chiropractors also qualify, as do licensed psychologists and psychiatrists.
  • Medical treatments and laboratory tests – Childbirth and prenatal medical treatments are deductible, including childbirth classes. Lab tests, such as blood and metabolism tests and urine analysis, are deductible.
  • Nursing services – Nursing services are deductible but can be a bit tricky. You may deduct any nursing services you’re not reimbursed for, and the service doesn’t have to be provided by a licensed nurse. If you hire someone who performs nursing services – licensed or not – you may deduct those wages as a medical expense.
  • Hospital services – Besides general hospital services, including meals if you’re receiving inpatient care, you can deduct other services. You can deduct any service by an anesthetist or any fees for using the operating room.
  • Insurance premiums – If you pay for your own insurance, you’re eligible to deduct any premiums you pay. You can also deduct any premiums for Medicare A – if Social Security doesn’t pay for it – and Medicare Part B and D.
  • Home renovation – If you renovate your home because of a medical condition or disease, you may be eligible to deduct construction, installation or maintenance costs. See Home Renovations as Medical Expense.
  • Travel and lodging – Mileage for traveling to see a doctor or specialist is deductible. You may also deduct airfare if required to see a doctor outside of your area. If you attend a medical conference for a condition that you or a dependent has, you may be eligible to deduct any registration fees for the conference. Staying at a hotel or motel while receiving outpatient medical treatment is deductible if the primary reason for the visit is for medical care. The deduction is $50 per night per person.

 

Personal

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Your Income:

  • Wages on W-2 forms and Form 1095A (Health Insurance Marketplace Statement) and proof of Health Insurance coverage or applicable 1095B or 1095C.
  • Interest Income Statements on Form 1099-INT
  • Dividends on Form 1099-DIV
  • Stock Statements on Form 1099-B
  • Stock trades: We will need date purchased and cost, date sold and sale price (could be on a 1099-B). Call us with questions. Sales information in a spreadsheet format will save you money.
  • Your State Tax Refund on Form 1099-G.
  • Alimony paid or received: Spouse’s name and social security number
  • Pensions, IRA’s, Social Security and/or Railroad Retirement payments on Forms 1099-R, SSA-1099, RRB-1099.
  • Other Income Items: Jury Duty, Lottery Winnings, Gambling Winnings, Unemployment?
  • Any 1099-MISC. Please refer to Employee Business Expense

Information That is Needed:

  • Did you buy and/or sell a home? Bring your HUD-1 Settlement
  • Did you make any estimated tax payments? We’ll need how much and the dates for any federal and/or state
  • For Direct Deposit of your tax refund, we will need a check for us to copy so that we may verify your routing and account information (a deposit slip will not work).
  • Any expenses you had installing energy saving devices (solar panels, thermal devices, insulation or windows).
  • For your spouse and dependents, we need their name, date of birth, social security number for
  • If you are eligible for or your dependent is eligible for an earned income credit, tuition credit or child credit, we need a copy of each qualifying child’s social security card and third party documents that prove
  • If you have a dependent child who does not live with you, please call us for a Form
  • Did you take in any flood/hurricane victims during part of the year?

Your Deductions:

  • Moving expenses: to include lodging, travel, parking, tolls, gas and number of
  • Do you have any penalties for early withdrawals from a savings account, CD, or annuity?
  • Did you contribute to an IRA?
  • Do you have student loan interest (Form 1098-E)?
  • Do you have education expenses for dependents or yourself for private grammar or high school?
  • Did you pay any college tuition this year (CANNOT take deduction without Form 1098-T)?
  • Did you pay tuition fees for college which includes registration, books, and other expenses?
  • Military reservists: do you have any duty related expenses? These may include travel, uniforms, supplies, and other
  • Do you have Child Care Expenses? We need amount paid and caretakers name, address and tax ID number (SSN and/or FEIN number).
  • Medical Expense that is net of insurance Amounts including but not limited to:
  1. Other than employer provided, premiums paid for health, dental and/or long term care insurance:
  2. Doctor, Dentist, and Lab Fees paid, even with a credit card;
  3. Prescription drugs and prescribed devices (including appliances, furniture, and HVAC units);
  4. Charges by hospitals, nursing homes, outpatient services, and physical therapy;
  5. Mileage driven to and from medical care and pharmacy.
  • Any real estate taxes that you If in Illinois, we need the Property Tax Identification number.
  • Sales tax paid on a car, boat, plane, motor home or other large
  • Personal property taxes that you may have paid on cars purchased in some states (not Illinois).
  • Home mortgage interest during the year (remember if you refinanced or have a 2nd mortgage you will have more than one Form 1098).
  • Interest you paid on a second home or timeshare or for a loan for on a motorhome or
  • If you refinanced, we need to see your closing statement or
  • Did you contribute to a 501c3 charity and have a cancelled check and/or written letter of acknowledgement from the Did you have driving mileage related to charity work?
  • For non-cash contributions, please take pictures of donation items and have the name and ad- dress of the charity and a description of the items Did you have volunteer out-of-pocket
  • Did you have a casualty loss from floods, theft, fire, auto accident or other calamity? Even if you do not normally itemize, we need a list of fair market value of the property lost and any insurance reimbursements?

Other Expenses for Deduction:

  • Do you pay union dues?
  • Have you had Job Seeking Expenses?
  • Do you have educator/teacher expenses?
  • Do you have a Health Savings Account?
  • Did you pay for Education related to work?
  • Do you buy Tools and/or other work related supplies?
  • Did you pay for Tax preparation (if we handled, we have it already)? Tax preparation includes but is not limited to tax software, preparer fees, and
  • Investment Expenses: Subscriptions to newsletters, Wall Street Journal,
  • Did you rent a Safe Deposit box?
  • Did you hire an attorney to write up your will or handle any estate matters?
  • If you had Gambling Winnings, we need to know your gambling

Employee Business Expenses and Employer Reimbursements

  • Did you have mileage for travel on the job or between jobs, not including commuting mileage?
  • What are the total miles that you drove your car during the tax year?
  • What car expenses (insurance, gas, oil, plates, repairs, city stickers, car washes, and others) did you have for the year?
  • Excluding your commute, what parking fees and tolls did you pay for work related driving?
  • What work related travel expenses did you have? You must have a separate total for each type of expense (hotel, airfare, rental car).
  • What meals did you have that are work related? You need to split the meals between local and/or
  • For travel per diem, we need dates and places you traveled
  • Did you pay any dues or have any subscriptions that are work related?
  • If you are a trucker, we need the number of days you were on the road?

 

Rental Property

 

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Income:

  • What was the total of Rents Received? This is your Expenses:
  • What did your advertising cost?
  • What were your automobile or travel expenses to inspect property, to make repairs, or to collect rents?
  • Did you have any cleaning and maintenance expenses during the year?
  • Did you pay any commissions for renting the property?
  • Did you pay any fees for legal or other professional services related to the rental property?
  • Are you paying a management fee for the rental property?
  • What was the mortgage interest paid for the rental property (Form 1098)?
  • Did you have any other interest expenses related to the property?
  • What insurance did you purchase (building, liability, and/or umbrella policies)?
  • Did you make any repairs to the property?
  • Did you purchase any office supplies for the rental property?
  • What were your real estate taxes on the rental property?
  • Did you pay any utilities related to the property (gas, electric, water, cable, and garbage)?
  • Did you pay any association dues?
  • Did you have any other expenses (postage, landscaping, )?
  • Did you purchase any new, big ticket items (windows, furnace, roof, or other improvements)?
  • Did you purchase the rental property this year? Please bring in your HUD-1 Settlement
  • Did you refinance this year? Please bring in the HUD-1 Settlement Statement from the mortgage

Office in the Home Information:

  1. Compute the total area of your house in square feet (house area).
  2. Compute the area of the house that is used exclusively for business (business area).
  3. Divide the business area by house area, which will equal the factual business use of the

House Expenses We Need:

  • What was the original cost of the house?
  • What was the cost of any improvements?
  • What mortgage or home equity loan interest did you pay for the year?
  • If you don’t own the home, what rent did you pay?
  • What real estate taxes did you pay?
  • Did you pay any association dues?
  • What did you pay for repairs to the home?
  • What did you pay to insure the home?
  • What did you pay for maid service?
  • What did you pay for landscapers and lawn care?
  • What did you pay for internet service?
  • What did you pay for electric, gas, water, and garbage?
  • Did you have any other expenses that relate to the house?

 

EVANS AND WOULFE ACCOUNTING, INC.

Address:

511 Thornhill Drive, Suite B
Carol Stream, IL 60188

Email (Directly)

info@evansandwoulfe.com

Phone:

630.510.0415

Fax:

847.750.0289

 

Experience how Evans and Woulfe Accounting Inc. can help you by calling 630-510-0415.